Circleback
Choose Circleback by the record you must retain and the actions you want to automate after a meeting.
- Starting price
- Free USD 0/user/month
- Free access
- Free notes with thirty-day history
- Billing unit
- User subscription; recording retention by tier
- Platform
- Bot or desktop capture; mobile and Apple Watch
- Verified
- 1 Nov 2026
Overview
What you provide
- Capture a consented online or in-person conversation using a supported bot, desktop or mobile method.
What you get
- Circleback returns speaker-labelled transcripts, meeting notes, action items and configured workflow outputs.
Choosing this tool
Unlimited meeting history on Pro does not mean recordings are stored forever: the page lists one year of recording storage. Business changes governance as well as storage. Wudpecker is worth comparing when the number of bot meetings and repeated AI questions drive the decision; Gladia fits an API pipeline that you build and operate yourself. Validate any CRM automation on a test record before allowing notes to modify customer data.
A decision worked through
A requirement to retain recordings for eighteen months exceeds Pro’s listed one-year recording window. Business lists two years, whereas extending text-note history alone would not meet that recording requirement.
Circleback alternatives for meeting capture with history and automation controls
Compare Circleback with Wudpecker, Gladia for this workflow, including the billing unit and the work left to your team.
| Product | Price / unit | Free allowance | Input → output | Key limit |
|---|---|---|---|---|
| CirclebackRead profileOfficial source ↗ | Free USD 0/user/month | Thirty-day history in the Free tier | Conversations become notes, tasks and integration outputs. | Pro recording storage is one year, despite unlimited note history. |
| WudpeckerRead profileOfficial source ↗ | Free USD 0; Plus USD 23/month or USD 19/month yearly | Ten bot meetings and limited AI questions | Meetings become editable notes and speaker-labelled text. | Unlimited app recording does not mean unlimited bot meetings. |
| GladiaRead profileOfficial source ↗ | Async Solaria-3 from EUR 0.16/hour | EUR 50 starting credits for one year | Recorded or live audio becomes text and optional analysis. | Solaria-3 has six languages; training opt-out needs review. |
Setup & workflow
- Record a short approved meeting through the chosen capture method.
- Review the transcript and action items before sharing them.
- Test one automation and verify the applicable retention tier.
Requirements & installation
- Decide whether a bot can attend and specify the required recording-retention policy.
Limits & review
- Meeting history and recording storage have different limits. Paid governance and integrations do not remove the need to review generated notes.
Your part
- Check speakers and decisions and approve integration destinations before enabling automated updates.
Sources & verification5
This profile is based on official sources, not a hands-on product test.
Vendor descriptions and demos document advertised features. Editorial guidance is based on these sources.
- Official Circleback pricingcircleback.ai
- Official Circleback productcircleback.ai
- Circleback official referencecircleback.ai
- Wudpecker official referencewww.wudpecker.io
- Gladia official referencewww.gladia.io
